REQUEST FOR QUOTATION (RFQ)
RFQ Title: Request for Quotation for Solar Panel Supply & Installation
RFQ Number: RFQ-DKF-11-004
Issue Date: September 10, 2024
Submission Deadline: September 24, 2024
Website: dkf.ngo
Email: debbiekaunafoundation@gmail.com
Office Address: No. 24 Kula Close, Karewa GRA, Jimeta, Yola
Introduction
Organizational Overview
The Debbie Kauna Foundation (DKF) is a national, women-led, non-governmental organization in Nigeria, committed to advancing the rights and opportunities of individuals with disabilities, particularly women and girls. DKF’s mission is to educate, empower, and support persons with disabilities, improving their quality of life and ensuring access to essential services such as health, education, and employment. With a focus on inclusivity, DKF aims to address the needs of vulnerable populations, especially those affected by conflict.
Purpose of RFQ
DKF is requesting quotations for the supply and installation of solar panels at its project locations in Madagali and Michika. This initiative seeks to reduce energy costs and enhance sustainability by transitioning to solar power.
Project Overview
Project Name: Empowering Women and Girls with Disabilities for Full Participation and Gender Equality in Adamawa State
Location: Michika & Madagali
Scope of Work
Solar Panel Supply Requirements:
- Panel Efficiency: Minimum 18%
- Inverter: 5350 W peak power, 6kVA/7.5kVA
- Battery Bank: 67.41 kWh capacity or more, 28-29 units of 200Ah-12V batteries
- Number of Panels: 13 panels (300W each)
- Charger Controller: Compatible with solar panels and battery bank, 100-120 Amp MPPT charge controller
- Warranty: Minimum 20 years
Installation Services:
- Site Assessment: Preliminary visit to determine optimal system placement
- Installation: Complete setup of solar panels, mounting, and electrical connections
- Permits: Handling of required permits and approvals
- System Testing: Commissioning and performance checks
- Training: Basic training for staff on system use and maintenance
Quotation Requirements
Pricing:
- Unit price for each panel, inverter, and equipment
- Total cost including equipment, installation, and services
- Itemized cost breakdown for equipment, labor, permits, etc.
Delivery and Installation Timeline:
- Delivery: Estimated time from order to delivery
- Installation: Expected time to complete installation
Warranty and Support:
- Detailed warranty for panels, inverters, and other components
- Post-installation support services and response times
Evaluation Criteria
Quotations will be reviewed based on:
- Cost-effectiveness and value
- Compliance with technical requirements
- Vendor’s relevant experience
- Warranty and support services
Submission Requirements
Submit quotations electronically by September 24, 2024, or deliver to DKF’s head office at the following address:
No. 24 Kula Close, Karewa GRA, Jimeta, Yola
Email: Procurement@dkf.ngo
Ensure the subject line reads: “RFQ: Solar Panel Supply & Installation”
RFQ Schedule
- Issue Date: September 10, 2024
- Question Submission Deadline: September 23, 2024
- Quotation Submission Deadline: September 24, 2024
Contact Information
For queries or clarifications, contact:
Jesse-Praise Bubwa Birdling
Email: jesse@dkf.ngo
Phone: +234 812 280 1568 (calls) | +234 916 161 7798 (WhatsApp)
Terms and Conditions
- Payment will be processed within two weeks after delivery and acceptance of goods.
- DKF reserves the right to accept or reject any submission.
- The selected vendor will enter a contract in line with DKF’s procurement policies.
- A 5% withholding tax will apply to the total contract amount.
- Submissions must be in English, and price variation will not be accepted after submission.
Required Attachments
- Business Registration Certificate
- Tax Compliance Certificate
- Warranty Certifications (if applicable)
Submit quotations to Procurement@dkf.ngo, copying debbiekaunafoundation@gmail.com.