REQUEST FOR QUOTATION
RFQ Title: Request for Quotation (RFQ) for Lenovo All-in-One Desktop Computers
RFQ Number: RFQ-DKF-11-005
Issue Date: 10th September, 2024
Submission Deadline: 24th September, 2024
Website: dkf.ngo
Email Address: debbiekaunafoundation@gmail.com
Office Address: No: 24 Kula Close, Karewa GRA, Jimeta Yola
INTRODUCTION
Organizational Overview:
The Debbie Kauna Foundation (DKF) is a national women-led NGO in Nigeria committed to advancing the rights and opportunities of persons with disabilities, particularly women and girls. DKF focuses on education, empowerment, and training to enhance the quality of life and health of Nigerians with disabilities. The organization’s broader goal is to promote equal opportunities for individuals with disabilities in education, employment, and healthcare, while addressing the challenges faced by conflict-affected populations in Nigeria.
PURPOSE OF RFQ:
The Debbie Kauna Foundation is requesting quotations for the supply of Lenovo all-in-one desktop computers. This RFQ outlines the technical specifications and requirements for the desktops needed to support the organization’s operations. Our goal is to acquire desktops that meet our needs while providing reliable and efficient performance.
PRODUCT OVERVIEW
Product Type: Lenovo All-in-One Desktop Computers
Quantity: 40 units
Delivery Locations: Madagali and Michika
SPECIFICATIONS
- Model: Lenovo All-in-One
- Processor: Minimum Intel Core i5 (4th Gen) or equivalent AMD Ryzen
- RAM: 8 GB DDR3 or higher
- Storage: 128 GB SSD or higher
- Display: Minimum 18-inch screen
- Operating System: Windows 10 Pro
- Graphics: Intel Graphics or equivalent
- Connectivity: Wi-Fi, Bluetooth, Ethernet
- Ports: USB 2.0, USB 3.0, HDMI, SD card reader
- Camera and Microphone: Integrated HD webcam and microphone
- Keyboard and Mouse: Wired
- Audio: Built-in speakers with high-quality sound
QUOTATION REQUIREMENTS
Pricing:
- Unit Price: Provide the cost per unit for each Lenovo all-in-one desktop.
- Total Cost: Include the total cost for the entire order, factoring in taxes and fees.
- Discounts: Specify any bulk purchase discounts available.
Delivery and Installation:
- Delivery Timeframe: State the estimated delivery period after placing the order.
- Installation Services: Indicate if installation is included or offered as an additional service.
Warranty and Support:
- Warranty: Specify the warranty duration and coverage.
- Support Services: Provide details on post-purchase technical support, including contact information.
EVALUATION CRITERIA
Submitted quotations will be assessed based on the following factors:
- Cost: Competitive pricing and overall value.
- Specifications: Compliance with the stated technical requirements.
- Warranty and Support: Quality and duration of the warranty and availability of support services.
- Delivery Time: Estimated delivery period and associated costs.
QUOTATION SUBMISSION GUIDELINES
- Submission Format: Quotations can be submitted via electronic format (email) or as a hard copy by 24th September, 2024.
- Submission Address:
Email: Procurement@dkf.ngo
Physical Address: No: 24 Kula Close, Karewa GRA, Jimeta Yola - Email Subject Line: Mark the subject line as “RFQ: Request for Quotation for Supply of All-in-One Lenovo Desktops.”
RFQ SCHEDULE
- Issue Date: 10th September, 2024
- Deadline for Questions: 23rd September, 2024
- Quotation Submission Deadline: 24th September, 2024
CONTACT INFORMATION
For any inquiries or clarifications regarding this RFQ, please contact:
- Contact Person: Jesse-Praise Bubwa Birdling
- Email: jesse@dkf.ngo
- Phone Numbers: +234 8122801568 (calls) / +234 9161617798 (WhatsApp)
- Company Address: No: 24 Kula Close, Karewa GRA, Jimeta Yola
TERMS AND CONDITIONS
- Payment will be made within two weeks of delivery and acceptance of goods.
- All submitted RFQs will be treated confidentially.
- DKF reserves the right to accept or reject any quotation.
- The selected vendor will enter into a contract with DKF based on the terms of this RFQ and any subsequent negotiations.
- All quotations must comply with DKF’s procurement policies and any amendments made in writing.
- Bidders are expected to cover the costs of their submission, regardless of the outcome.
- A 5% withholding tax will be deducted from the total contractual sum, and VAT exemption will apply. Vendors are expected to clarify any tax-related inquiries before the submission deadline.
- Quotation submissions must be in English.
- No price variations due to market factors such as exchange rates or inflation will be accepted after the quotation is submitted.
ATTACHMENTS REQUIRED
Vendors must attach the following to their submissions:
- Business Registration Certificate
- Tax Compliance Certificate
- Warranty Certifications (if applicable)
Submissions demonstrating compliance with these requirements are more likely to be selected for the contract.
Please send your quotation to Procurement@dkf.ngo and copy debbiekaunafoundation@gmail.com.